Free Invoice Template
South Africa
A SARS-compliant invoice template for South African tradespeople — free to download as PDF. Includes trade-specific versions for plumbers, electricians, builders, roofers and painters.
[City, Province, Postal Code]
Tel: [Your Phone Number]
VAT Reg No: [VAT Number — remove if not VAT-registered]
[City, Province]
[Client Email]
[Client Phone]
Date of work: [Date]
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| [Description of work or materials] | 1 | R 0.00 | R 0.00 |
| [Description of work or materials] | 1 | R 0.00 | R 0.00 |
| [Description of work or materials] | 1 | R 0.00 | R 0.00 |
Tel: [Your Phone Number]
Plumbing Licence: [Licence No]
VAT Reg No: [VAT Number — remove if not VAT-registered]
[Client Phone] · [Client Email]
Date of work: [Date]
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Call-out fee | 1 | R 450.00 | R 450.00 |
| Labour — plumber (per hour) | 3 | R 350.00 | R 1,050.00 |
| Materials — [specify: pipes, fittings, washers, etc.] | 1 | R 620.00 | R 620.00 |
| [Additional line item] | 1 | R 0.00 | R 0.00 |
Tel: [Your Phone Number]
ECA Reg No: [Registration Number]
VAT Reg No: [VAT Number — remove if not VAT-registered]
[Client Phone] · [Client Email]
Date of work: [Date]
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Call-out fee | 1 | R 500.00 | R 500.00 |
| Labour — electrician (per hour) | 4 | R 400.00 | R 1,600.00 |
| Materials — [specify: cable, DB fittings, switches, etc.] | 1 | R 850.00 | R 850.00 |
| Certificate of Compliance (COC) | 1 | R 750.00 | R 750.00 |
Tel: [Your Phone Number]
NHBRC Reg No: [Registration Number]
VAT Reg No: [VAT Number — remove if not VAT-registered]
[Client Phone] · [Client Email]
Contract value: R [Total]
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Foundation — excavation and concrete slab | 1 | R 18,500.00 | R 18,500.00 |
| Brickwork — standard face brick (per m²) | 45 | R 320.00 | R 14,400.00 |
| Materials — cement, sand, aggregate | 1 | R 6,200.00 | R 6,200.00 |
| [Additional line item] | 1 | R 0.00 | R 0.00 |
Tel: [Your Phone Number]
VAT Reg No: [VAT Number — remove if not VAT-registered]
[Client Phone] · [Client Email]
Date of work: [Date]
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Roof inspection and assessment | 1 | R 650.00 | R 650.00 |
| Waterproofing — [specify product] (per m²) | 60 | R 185.00 | R 11,100.00 |
| IBR / Corrugated sheeting replacement (per m²) | 12 | R 420.00 | R 5,040.00 |
| Labour and installation | 1 | R 3,500.00 | R 3,500.00 |
Tel: [Your Phone Number]
VAT Reg No: [VAT Number — remove if not VAT-registered]
[Client Phone] · [Client Email]
Date of work: [Date]
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Interior walls — 2 coats [Paint Brand/Colour] (per m²) | 85 | R 65.00 | R 5,525.00 |
| Ceiling — 2 coats white (per m²) | 45 | R 55.00 | R 2,475.00 |
| Paint, primer and materials | 1 | R 2,800.00 | R 2,800.00 |
| Surface preparation — sanding and filling | 1 | R 900.00 | R 900.00 |
What a SARS-Compliant Invoice Must Include
South African law requires specific fields on every tax invoice. Missing any of these could invalidate a VAT claim.
The words "Tax Invoice"
Must appear prominently. If you are not VAT-registered, use "Invoice" instead — do not use "Tax Invoice".
Your business details
Registered business name (or trading name), physical address, and contact details.
VAT registration number
Required only if VAT-registered with SARS. Remove this line entirely if you are not VAT-registered.
Unique invoice number
Each invoice must be sequentially numbered (e.g. INV-001, INV-002). Required by SARS for audit purposes.
Date of supply
The date the work was completed or goods were delivered — not just the date you typed the invoice.
Itemised description
Describe each service or product. Include quantities, unit prices, subtotal, VAT amount, and total including VAT.
Client's details
For tax invoices over R5,000: include the client's name, address, and VAT number (if they are VAT-registered).
SA bank EFT details
Not a legal requirement, but essential for getting paid. Include account holder, bank, account number, and branch code.
Payment terms
State your payment terms clearly: "30 days from invoice date" is the standard for most South African trade businesses.
Trade-Specific Invoice Templates
Select your trade above to see a pre-filled template with industry-standard line items.
Free Plumber Invoice Template SA
Pre-filled with call-out fee, labour per hour, materials, and SANS 10252 compliance note.
Use this template →Free Electrician Invoice Template SA
Includes call-out, hourly labour, materials, and Certificate of Compliance (COC) line item.
Use this template →Free Builder Invoice Template SA
Stage-payment format with NHBRC registration, brickwork m² pricing, and materials.
Use this template →Free Roofer Invoice Template SA
Covers waterproofing (per m²), IBR sheeting, labour, and workmanship guarantee terms.
Use this template →Free Painter Invoice Template SA
Interior / exterior walls (per m²), ceiling, materials, surface prep, and deposit tracking.
Use this template →General Blank Invoice Template SA
A clean, SARS-compliant blank template you can fill in for any trade or service.
Use this template →Stop filling in templates by hand
TradiQuote generates professional invoices in seconds — AI-written scope, client e-signature, SA bank EFT details, and WhatsApp sharing. All from your phone on site.
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